Pembrokeshire Online CIC Policies

design with people

Who we are

Our website address is: http://pembrokeshire.online.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Pembrokeshire Online CIC

 

 

 

Health and Safety Policy

 Organisations have a legal responsibility to ensure that paid staff, volunteers and

service users are safe at work and that conditions meet the standards of Health

and Safety Laws.

Public liability insurance covers accidents and damage claims by members of the

public as well as claims from within the organisation. The policy covers all

team members working on Pembrokeshire Online CIC. The Public Liability insurance is with Markel Direct.

If volunteers use their own car as part of their volunteering activity, they should

inform their insurance company in writing as this constitutes a change of use and

failure to do so could invalidate their policy.

A risk assessment is undertaken to examination what could cause harm

to people  where volunteering is carried out.

The Health and Safety at Work Act 1974 states that employers are liable for their

actions and have a duty to provide information, instructions, training and

supervision to protect staff and volunteers.

Pembrokeshire Online CIC provides advice and training for their team members appropriate to the role.

For more information and guidance, contact the Health and Safety Executive’s

helpline on: 0845 345 0055

www.hse.gov.uk

Pembrokeshire Online CIC

 

 

Safeguarding Adults Policy Statement

This policy will enable Pembrokeshire Online Community Interest Company to demonstrate its commitment to keeping safe the vulnerable adults with whom it works alongside and acknowledges its duty to act appropriately to any allegations, reports or suspicions of abuse.

It is important to have the policy and procedures in place so that staff, volunteers, service users and carers, and management committee can work to prevent abuse and know what to do in the event of abuse.

 The Policy Statement and Procedures have been drawn up in order to to:

  • promote good practice and work in a way that can prevent harm, abuse and coercion occurring.
  • to ensure that any allegations of abuse or suspicions are dealt with appropriately and the person experiencing abuse is supported.
  • and to stop that abuse occurring.

The Policy and Procedures relate to the safeguarding of vulnerable adults. Vulnerable adults are defined as:

  • People aged 18 or over
  • Who are receiving or may need community care services because of learning, physical or mental disability, age, or illness
  • Who are or may be unable to take care of him or herself, or unable to protect him or herself against significant harm or exploitation.

(No Secrets, Department of Health, 2000)

The policy applies to all staff, including senior managers, management committee members, trustees, paid staff, volunteers, sessional workers, agency staff, students and anyone working on behalf of Pembrokeshire  Online CIC.

In order to implement the policy we will work:

  • to promote the freedom and dignity of the person who has or is experiencing abuse
  • to promote the rights of all people to live free from abuse and coercion
  • to ensure the safety and well-being of people who do not have the capacity to decide how they want to respond to abuse that they are experiencing
  • to manage services in a way which promotes safety and prevents abuse
  • recruit staff and volunteers safely, ensuring all necessary checks are made
  • provide effective management for staff and volunteers through supervision, support and training
  • will ensure that all management committee members, trustees, staff, volunteers, service users, and carers/families are familiar with this policy and procedures
  • will work with other agencies within the framework of Pembrokeshire County Council Safeguarding procedure and the Social Services and Wellbeing Act.
  • will act within it’s confidentiality policy and will usually gain permission from service users before sharing information about them with another agency
  • will pass information to Adult and Culture Services when more than one person is at risk. For example: if the concern relates to a worker, volunteer or organisation who provides a service to vulnerable adults or children
  • will inform service users that where a person is in danger, a child is at risk or a crime has been committed then a decision may be taken to pass information to another agency without the service user’s consent
  • will make a referral to the relevant Pembrokeshire County Council team as appropriate
  • will endeavour to keep up to date with national developments relating to preventing abuse and welfare of adults
  • will ensure that the Designated Named Person understands his/her responsibility to refer incidents of adult abuse to the relevant statutory agencies.

Reporting concerns – in the first instance raise your concerns with the Designated Officers, Suzanne Ashworth or Kitty Parsons. Any disclosures are to be treated in the strictest confidence and you should not be discussed with anyone else.

Safeguarding Children and Young People Policy

Pembrokeshire Online CIC acknowledges the duty of care to safeguard and promote the welfare of children and is committed to ensuring safeguarding practice reflects statutory responsibilities, government guidance and complies with best practice and Local Safeguarding Board requirements and the Social Services and Wellbeing Act.

The policy recognises that the welfare and interests of children are paramount in all circumstances. It aims to ensure that regardless of age, ability or disability, gender reassignment, race, religion or belief, sex or sexual orientation, socio-economic background, all children

  • have a positive and enjoyable experience in a safe and child centred environment
  • are protected from abuse whilst participating

Pembrokeshire Online CIC and Timebank acknowledges that some children, including disabled children and young people or those from ethnic minority communities, can be particularly vulnerable to abuse and we accept the responsibility to take reasonable and appropriate steps to ensure their welfare.

As part of our safeguarding policy Pembrokeshire Online CIC will

  • promote and prioritise the safety and wellbeing of children and young people
  • ensure everyone understands their roles and responsibilities in respect of safeguarding and is provided with appropriate learning opportunities to recognise, identify and respond to signs of abuse, neglect and other safeguarding concerns relating to children and young people
  • ensure appropriate action is taken in the event of incidents/concerns of abuse and support provided to the individual/s who raise or disclose the concern
  • ensure that confidential, detailed and accurate records of all safeguarding concerns are maintained and securely stored
  • prevent the employment/deployment of unsuitable individuals
  • ensure robust safeguarding arrangements and procedures are in operation.

The policy and procedures will be widely promoted and are mandatory for everyone involved. Failure to comply with the policy and procedures will be addressed without delay and may ultimately result in dismissal/exclusion from the organisation.

Monitoring

The policy will be reviewed a year after development and then every three years, or in the following circumstances:

  • changes in legislation and/or government guidance
  • as required by the Local Safeguarding Children Board.

Reporting concerns – in the first instance raise your concerns with the Designated Officers, Suzanne Ashworth or Kitty Parsons. Any disclosures are to be treated in the strictest confidence and you should not be discussed with anyone else.

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